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Annual Operational Plan

Strategic & Growth

St. Vincent Taekwondo Federation (STF) – Annual Operational Plan

1. Purpose

The Annual Operational Plan (AOP) outlines the key priorities, actions, and measurable outcomes that will guide the STF’s activities for the upcoming year. It acts as a practical roadmap for implementing the Federation’s Strategic Plan and ensures that resources—both human and financial—are effectively allocated to achieve organizational goals.

This plan is built around the principles of transparency, accountability, athlete development, and community engagement, recognizing that St. Vincent and the Grenadines has limited sporting resources and that careful planning is essential to bridge existing gaps in infrastructure, training, and competitive opportunities.

2. Timeframe

  • Operational Year: January 1 – December 31

  • Mid-Year Review: July

  • Final Evaluation: December

3. Key Focus Areas for the Year

The AOP is organized into seven primary focus areas, each with specific objectives and measurable action items.

A. Governance & Administration

Objective: Strengthen STF’s operational efficiency and compliance with national and international regulations. Actions:

  1. Finalize and adopt all governance and policy documents.

  2. Implement digital document storage for official STF records.

  3. Conduct quarterly Board meetings with published minutes.

  4. Develop a member feedback mechanism (online survey platform).

KPIs:

  • 100% of required governance policies approved by March.

  • All Board meetings recorded with published minutes within 14 days.

B. Athlete Development

Objective: Provide clear development pathways from grassroots to elite level. Actions:

  1. Implement the Long-Term Athlete Development (LTAD) Plan across all clubs.

  2. Host two national training camps (April & October).

  3. Introduce standardized grading and promotion assessments.

  4. Launch national ranking system for athletes aged 12+.

KPIs:

  • 90% of clubs adopt LTAD guidelines.

  • Minimum of 60 athletes attend national camps.

C. Coach & Official Development

Objective: Build a qualified and capable pool of coaches and referees. Actions:

  1. Require all STF coaches to complete a recognized international coaching certification.

  2. Conduct an annual referee training and evaluation course.

  3. Implement a mandatory background check policy for all coaches and officials.

KPIs:

  • 100% of STF coaches have valid certification by year-end.

  • At least 15 referees trained and evaluated.

D. Competition & Events

Objective: Increase competitive opportunities locally and regionally. Actions:

  1. Host the STF National Taekwondo Championships in July.

  2. Send at least one national team to a regional competition.

  3. Develop a competition calendar for the following year by November.

KPIs:

  • Minimum of 100 competitors at Nationals.

  • National team participation in at least one Pan American-recognized event.

E. Community Outreach & Inclusion

Objective: Promote Taekwondo as a sport for all. Actions:

  1. Partner with at least five schools to deliver Taekwondo introduction programs.

  2. Create an STF Women in Taekwondo initiative.

  3. Develop an adaptive Taekwondo program for athletes with disabilities.

KPIs:

  • 200 new youth participants introduced to Taekwondo.

  • Women’s participation increases by 15%.

F. Marketing & Communications

Objective: Build the STF’s public profile and attract new members. Actions:

  1. Launch an updated STF website with member portal.

  2. Maintain consistent social media activity with at least three posts per week.

  3. Produce a quarterly digital newsletter.

KPIs:

  • Website live by March.

  • Social media engagement rate increases by 20%.

G. Financial Sustainability

Objective: Secure funding and manage resources responsibly. Actions:

  1. Apply for three sports development grants.

  2. Launch an STF sponsorship program.

  3. Conduct two fundraising events (March & September).

KPIs:

  • Minimum of $25,000 XCD raised through sponsorships and fundraising.

  • Financial reports published quarterly.

4. Monitoring & Evaluation

  • Mid-Year Review: Assess progress in July, adjust activities if needed.

  • Annual Report: Published in December, summarizing achievements, financial performance, and areas for improvement.

5. Accountability

The STF Executive Board is responsible for implementing and overseeing the AOP. Each focus area will have a designated lead officer who reports monthly to the Board.

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