Social Media & Communications Policy

Operational & Administrative

St. Vincent Taekwondo Federation (STF) – Social Media & Communications Policy

1. Purpose

The purpose of this policy is to establish clear guidelines for how members, officials, volunteers, and representatives of the St. Vincent Taekwondo Federation (STF) communicate publicly, especially through social media, digital platforms, and other forms of media engagement. In an age where information spreads rapidly, the way STF is represented online directly impacts its reputation, relationships, and ability to promote Taekwondo in a positive and respectful manner.

This policy is designed to:

Protect the STF’s integrity and public image.
Promote respectful, accurate, and responsible communications.
Ensure that the STF brand is represented in alignment with its values of respect, discipline, and professionalism.
Prevent harmful or unlawful content from being associated with STF.

2. Scope

This policy applies to:

All STF members, including athletes, coaches, referees, officials, and volunteers.
Any person representing STF at official events or in any capacity, whether in-person or online.
All STF-managed communication channels, including official websites, social media accounts, newsletters, and marketing materials.
Personal social media accounts when discussing STF matters or representing oneself as part of the STF.

3. General Communication Guidelines

When communicating—either on behalf of STF or in a personal capacity that references STF—members are expected to:

Be respectful, honest, and constructive in tone.
Avoid language or images that could be considered discriminatory, defamatory, obscene, or offensive.
Ensure that all shared information about STF is accurate and not misleading.
Refrain from speaking on behalf of STF unless officially authorized.
Give credit when sharing STF-related images, videos, or written content.

4. Use of Social Media

When using social media platforms such as Facebook, Instagram, TikTok, Twitter/X, YouTube, or WhatsApp in relation to STF, members must:

Uphold STF’s values of respect, integrity, and professionalism.
Avoid engaging in public disputes, hostile arguments, or “online fights” that could reflect negatively on STF.
Never share confidential or sensitive information about athletes, officials, or internal STF matters.
Obtain permission before posting identifiable images or videos of minors, in compliance with the Child Protection Policy.
Refrain from creating or sharing any content that could damage the reputation of STF or its members.

5. Prohibited Content

The STF strictly prohibits the posting, sharing, or promotion of the following content on any STF-related or personal account when associated with STF:

Slander and Defamation Any false, damaging statements about STF, its members, officials, or partners. Spreading rumors or unverified allegations that could harm an individual’s or STF’s reputation.
Pornographic or Sexually Explicit Content Any explicit imagery, videos, or suggestive content, whether real or animated. Any sexualized content involving minors, which will be reported to law enforcement immediately.
Violent or Graphic Material Any depiction of physical violence, gore, or harmful behavior unrelated to legitimate Taekwondo training or competition. Content promoting hate speech, abuse, or threats toward individuals or groups.

6. Disciplinary Actions for Violations

Members who breach this policy may face disciplinary measures depending on the severity and nature of the offense. Possible actions include:

Verbal or Written Warning – For minor first-time offenses.
Mandatory Removal of Content – Offending material must be deleted immediately.
Temporary Suspension – Suspension from STF events, training, or duties for a defined period.
Loss of Leadership/Representation Roles – Removal from coaching, refereeing, or other official positions.
Termination of Membership – Permanent removal from STF in severe or repeated cases.
Referral to Law Enforcement – In cases involving criminal behavior, such as pornography involving minors, violent threats, or harassment.

All disciplinary actions will be determined by the STF Disciplinary Committee, with the right of the accused to present their case.

7. Monitoring and Reporting

The STF reserves the right to monitor its official communication channels and social media accounts. Members are encouraged to report any violations of this policy to the STF Secretary or designated Communications Officer. Reports will be handled confidentially where possible.

8. Policy Review

This policy will be reviewed annually by the STF Board to ensure it remains current with evolving communication platforms, legal standards, and best practices.

St. Vincent Taekwondo Federation (STF) – Digital Communications Code of Ethics

1. Purpose

The purpose of this Code of Ethics is to guide all members, officials, coaches, referees, and volunteers of the St. Vincent Taekwondo Federation (STF) in using digital platforms responsibly, respectfully, and in a way that strengthens our sport, our community, and our reputation.

While the Social Media & Communications Policy outlines rules and disciplinary measures, this Code of Ethics focuses on how to communicate well—encouraging positivity, professionalism, and integrity in every online interaction.

2. Guiding Principles

All digital communications by STF members should reflect the following values:

Respect – Treat all individuals with dignity, regardless of background, beliefs, or opinions.
Integrity – Communicate honestly and transparently, without misleading others.
Responsibility – Consider the potential impact of your words and images before sharing them.
Positivity – Promote Taekwondo, the STF, and our community in an uplifting and inspiring way.
Safety – Protect yourself and others by respecting privacy and safeguarding personal information.

3. Responsible Communication Standards

3.1 Representing the STF Online

When you identify yourself as part of the STF—whether in your profile, posts, or comments—you are a representative of the Federation.

Uphold our reputation by ensuring your content reflects STF’s professionalism and respect for the sport.
Avoid language, images, or associations that could be interpreted as discriminatory, aggressive, or inappropriate.

3.2 Accuracy & Honesty

Share only accurate, verified information about STF, its members, and events.
If you make an error in a post, acknowledge it and correct it promptly.
Avoid speculation, rumors, or inflammatory statements.

3.3 Respect for Privacy

Obtain permission before sharing photos, videos, or personal information about other members, especially minors.
Use STF official channels for formal announcements and sensitive updates.
Protect internal STF matters from public disclosure.

3.4 Constructive Engagement

If you disagree with someone online, address the matter respectfully and privately when possible.
Use disagreements as opportunities for dialogue, not personal attacks.
Step away from online arguments that cannot be resolved constructively.

4. Positive Use of Digital Platforms

Members are encouraged to:

Share inspiring stories of STF athletes, events, and achievements.
Promote upcoming STF activities and opportunities for community involvement.
Highlight Taekwondo’s values of discipline, perseverance, and mutual respect.
Support fellow members by liking, sharing, and commenting constructively on their achievements.

5. Prohibited Digital Behavior

This Code works alongside the Social Media & Communications Policy’s prohibited content list. In addition, members must avoid:

Posting in anger or frustration—take time before responding online.
Using STF’s name or logo in personal disputes.
Tagging STF in posts that involve controversial or sensitive political or social issues unrelated to Taekwondo.

6. Disciplinary Reference

While this Code is aspirational, serious breaches—such as posting defamatory, pornographic, or violent content—will be addressed under the STF Social Media & Communications Policy and may result in suspension, removal from roles, or termination of membership.

7. Monitoring and Self-Awareness

Remember that digital content is permanent. Even deleted posts can be captured and shared. Always consider:

If the answer is no, do not post it.

8. Review

The STF will review this Code of Ethics annually to ensure it remains aligned with evolving communication trends and community standards.